Use Cases

Start with Execution Evidence.
Extend where details of execution matters.

TRAILFLOW records how critical workstation-based work was actually executed, helping operational teams create stronger documentation and evidence while reducing the effort needed for audits and compliance activities.

Execution Evidence

TRAILFLOW helps operational teams document and evidence how critical workstation-based work was actually executed, making compliance activities easier to support and reducing the effort needed to prepare for audits.

Use Case
Prove how critical work was actually executed
A change is documented, approved, and marked done — but there is no direct evidence showing how the action was carried out.
Use TRAILFLOW to create reviewable execution evidence for audit, compliance, and internal validation. Recorded workstation activity is packaged into structured evidence that can be reviewed later when proof of action is required.
View audit / compliance use case

Other Areas

Additional scenarios where TRAILFLOW can help

These are additional situations where execution evidence may help minimize efforts needed during audits or improve teams progress and output.

Use Case 01
Proof of execution when systems cannot be changed
Your systems are too old, too closed, too risky, or too expensive to modify, but evidence is still required.
Use TRAILFLOW when systems do not provide usable logs and cannot be changed, but you still need evidence of what was actually executed.
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Use Case 02
Show that controls operate in practice
A control exists on paper, but evidence is needed to show it was actually performed.
Use TRAILFLOW to support control effectiveness reviews and provide execution evidence that operational controls are followed in practice.
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Use Case 03
Reduce dependence on interviews and reconstructed screenshots
Internal audits often rely on explanations after the fact instead of direct evidence of what happened.
Use TRAILFLOW to review recorded execution step by step, with separate verification of recording integrity.
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Use Case 04
Reconstruct what actually happened
You need to understand sequence, timing, and actions during an incident, exception, or operational issue.
Use TRAILFLOW to reconstruct what happened, in what order, and how the process was executed on the workstation.
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Use Case 05
Verify process consistency across teams or locations
A process exists, but consistent execution across teams, shifts, or locations is uncertain.
Use TRAILFLOW to compare execution trails and identify whether procedures are carried out the same way in practice.
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Use Case 06
Create and maintain operational documentation
Critical work is undocumented, outdated, or depends on people explaining from memory how it is performed.
Record a real execution and generate a first procedure draft. Where documentation already exists, use recorded execution and comparison to review whether the document still reflects how the work is actually performed and where it may need updating.
View documentation use case →
Use Case 07
Verify that training is applied in practice
Training completion does not prove that procedures are executed correctly in real systems.
Use TRAILFLOW to record and review how trained processes are actually performed, providing evidence that procedures are applied as expected in practice.
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Use Case 08
Ground-truth data for Private LLMs
AI models need structured, high-integrity human process data to automate or summarize complex workflows.
Use TRAILFLOW to generate timestamped, machine-readable JSON trails of expert execution. Perfect for feeding private AI models without data leaving your secure environment.
View AI integration →
No changes to existing systems
TRAILFLOW works outside the systems being executed. No API, no integration, and no system modification are required.
Separate review and verification
Recorded sessions can be reopened later and reviewed independently from the original workstation and execution moment.
Useful where logs fall short
Use it where native logs are missing, incomplete, inaccessible, or not sufficient for the review objective.

Standards, regulations & reviews

Reduce the effort needed to document, review and evidence operational work

TRAILFLOW can help create draft procedures from real execution, compare how the same activity was performed, and retain reviewable evidence of how a specific activity was actually executed. These capabilities can reduce manual reconstruction and evidence-gathering effort during internal reviews, operational audits, external audits and work related to standards or regulatory requirements. TRAILFLOW does not by itself establish compliance or replace the organisation's required policies, controls, assessments or governance.

How can TRAILFLOW help with ISO 9001?
ISO 9001 addresses documented information, controlled processes, competence and organisational knowledge. TRAILFLOW can capture how work is actually performed, generate a first procedure draft from a real execution, compare repeated executions to make variation visible, and retain reviewable evidence of a specific execution.
How can TRAILFLOW help with ISO/IEC 27001?
Security processes often combine procedures, tickets, application logs and human actions across several tools. TRAILFLOW can add a workstation-level execution record where those sources do not show the complete sequence, helping with procedure documentation, operational review and evidence gathering for relevant information-security activities.
How can TRAILFLOW help with ISO 22301?
Business continuity depends on documented and repeatable activities as well as operational knowledge that remains available when people or normal working arrangements are unavailable. TRAILFLOW can capture a real activity, generate a first procedure draft, compare later executions and retain examples of how continuity or recovery-related work was actually performed.
How can TRAILFLOW help with DORA?
DORA includes documented ICT business-continuity, response and recovery arrangements, plans and procedures, and requires records of activities before and during disruption events when those plans are activated. TRAILFLOW can help document relevant workstation-based ICT activities from real execution and retain reviewable evidence of how specific activities were performed.
How can TRAILFLOW help with NIS2-related requirements?
NIS2 cybersecurity risk-management measures include areas such as incident handling, business continuity, effectiveness assessment and training. For workstation-based activities within those processes, TRAILFLOW can help create draft documentation, capture operational knowledge, compare executions and retain evidence for later review.

Recording & data

Common questions before using TRAILFLOW

TRAILFLOW is designed so that the person performing the work controls the recording, while the organisation can define which applications may or may not be captured.

Is recording data sent to TRAILFLOW or to the cloud?
No. Recording is local-only by design. Recording data stays on the workstation and no recording data is sent to TRAILFLOW or to a cloud service. Data leaves the workstation only when it is explicitly exported or shared by the user or organisation.
Is TRAILFLOW an employee-surveillance tool?
TRAILFLOW is designed for user-initiated recording of specific work, not continuous employee surveillance. The user decides when to start and stop a recording. It is intended to document, review or evidence selected activities rather than continuously monitor workstation use.
Can sensitive applications be excluded from recording?
Yes. Application capture policies can restrict which applications may be recorded. Organisations can use deny rules to prevent selected applications from being captured, helping keep unrelated or sensitive applications outside the recording.
Can a reviewer tell if a recording was modified later?
TRAILFLOW uses cryptographic hash chaining across recorded events to help detect later modification. The verification process can identify integrity problems in the recorded trail. This supports verification; it is not a claim that a recording is impossible to alter.
Is the recording only a video or collection of screenshots?
No. TRAILFLOW captures structured, machine-readable execution records together with supporting evidence. This makes the execution available for review, comparison, export and further analysis rather than limiting it to visual playback alone.
What can TRAILFLOW produce from a recorded activity?
A recorded activity can be reviewed as execution evidence, used to generate a first draft procedure, and compared with another recording of the same activity to identify differences in execution. The generated procedure remains a draft for review and approval by the organisation.

Start with one real process.

Record how it is performed, turn the execution into documentation, compare repeated executions, or retain it as evidence when proof is required.

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